6 ChatGPT Prompts to Boost Your Work Productivity | Les Numériques

With a well-crafted prompt, the AI can achieve remarkable results. In professional settings, ChatGPT can significantly streamline workflows, improve organization and enhance understanding. Here are six effective strategies for leveraging it at work.

The 80/20 Prompt: Immediately Identify the Tasks That Truly Matter

To start the day productively, consider applying the Pareto principle through ChatGPT. Based on the idea that 80% of your results approach from just 20% of your efforts, this approach helps prioritize tasks effectively.

By submitting your task list to the AI, you can instantly filter out the unnecessary and focus on your most important missions, ultimately achieving your objectives. Here are two ways to utilize this technique with simple prompts:

• Quick Version, to implement from Monday for a structured week : “I am [your job title] and I need to achieve the following goal: [your goal]. Using the Pareto principle (80/20 rule), identify the 20% of actions that will produce 80% of my results. Provide me with a 5-day action plan to achieve this”.
• Detailed Version, for daily employ : “Here is my task list for today: [Copy your list here]. Act as an expert productivity coach. Analyze this list and categorize each task into two categories: ‘High Value Added’ (Pareto Law) and ‘Administrative Tasks/Noise’. For high-value tasks, grant me the optimal chronological order to address them this morning. For the rest, suggest a quick strategy: delegate, automate, or postpone”.

Never Be Left Behind: The Secret to Understanding Any Technical Subject in a Flash

To enhance your skills, understanding your environment is crucial—whether for a technical meeting or to grasp the work of others. This is a non-negotiable benefit for better collaboration and increased credibility with your colleagues.

Perfect for overcoming barriers to technical jargon or obscure processes, ChatGPT delivers this essential and operational knowledge quickly with this concise prompt: “Explain the concept of [technical concept name] as if I were 10 years old, but finish by giving me 3 concrete use cases in my industry [your industry] so I can integrate it into [your need]”.

This need could be preparing a strategic presentation, getting to grips with a new complex project, needing to respond intelligently to a demanding client, or simply understanding the work of your colleagues to facilitate teamwork.

Stop Wasting Time Writing Your Emails with ChatGPT: Use Mirror Style

Responding to emails is a daily task for many employees and often proves to be time-consuming. A task ChatGPT can alleviate, while making it less robotic, thanks to a simple technique: mirror style.

By providing the AI with a sample of your own texts, the generative AI from OpenAI will copy your way of speaking in emails (phrases, tone, punctuation, etc.), becoming a formidable everyday writing ally.

Here’s how to transform ChatGPT into a digital twin to respond to your emails, in two steps:

• 1st request — Teach it your style : “I’m going to give you an example of an email I wrote. Analyze my tone, structure, and how I address people: [Paste your text here]. Do you understand? Just reply with ‘Style registered’”.
• 2nd request — Request it to respond in your place, as you would : “Now, using exactly the same style, write an email to [Name/Position] explaining that [Email subject]. Keep a tone [professional / relaxed] but develop sure the message is impactful and concise”.

And there you have it, one less worry. Of course, it’s always necessary to reread ChatGPT’s proposal to add a little humanity, if necessary, to the artificial intelligence.

A Simple Prompt to Summarize Your Meeting Notes or Long Reports

How can we talk about the capabilities of generative intelligence without mentioning summarization? ChatGPT excels at this in the professional world, whether it’s a three-page meeting report or a lengthy technical report.

The goal isn’t just to shorten the text, but to isolate key decisions and next steps. Instead of letting your notes languish in a drawer or forgotten folder on your computer, you transform them into an immediate and actionable plan.

To do this, use the following prompt: “Here are the notes from my meeting (or the content of my report): [Paste your text here]. Summarize this content in bullet point form, highlighting: 1) The 3 key takeaways, 2) The decisions that were made, 3) A list of actions to be taken with, if possible, the people responsible”.

The One-on-One Simulator: Prepare Your Hard Conversations with ChatGPT

Finally, let’s talk about the things people dread: difficult conversations. Whether with a client, supplier, subordinate, or manager, finding the right words—and doing so effectively—is essential to avoid being overwhelmed by emotions or missing a crucial opportunity.

This is where a quality ChatGPT prompt can make a difference, by simply simulating exchanges with a tough opponent, while offering advice to improve your argument.

Here’s the prompt to use: “I want you to play the role of my [manager / client] who is exceptionally skeptical and meticulous. I will try to convince you of [your goal]. Respond to my arguments critically and raise real objections. After each exchange, give me advice on how to improve my persuasiveness”.

Google Gemini

Long-awaited, Gemini (formerly Google Bard), the AI-powered conversational agent developed by Google, has been deployed as a free online service and a mobile application for Android and iPhone devices.

• License : Free license
• Author : Google
• Operating Systems : Online Service, Android, iOS iPhone / iPad
• Category : AI